In attendance: Rita, Kim, Heidi, Braden, Cindy, Beth and Shirley.
During the business portion of the meeting we discussed tasks for next year's conference and took volunteers for tasks.
1. Donations-
• Soliciting authors & companies by email. -Kim
• Emailing authors & Beth when you’ve receive their donation. Kim & Beth
• Soliciting local business. -Cindy
• Thank you notes. Beth
2. Speakers -Rita
• Asking writers, agents and publishers to speak.
• Creating the schedule.
• Creating the flier/registration.
• Liaison with speakers via email/at conference: Getting their lunch orders, and finding out about their guests/ speaking time preferences, etc.
3. “The Discovery” Writing Contest –Traci
• Get judges.
• Receive emailed entries.
• Send judges all entries without identifying information.
• Check with judges regularly to see how judging is going.
• Kids entries Sheila Rice Foundation
4. Advertising -Heidi
• Set up interviews about the conference and contest (must set up with Whiz 4-6 months in advance. You may need to check w/person in charge of the contest & conference speakers for what days they are available. -Heidi
• Send out press releases to all local papers. (Times Recorder, Jeffersonian, Eagle News, etc.)
• Make Poster and hang them around town. -Beth, Braden
• Mail fliers/registrations to all previous conference attendees. -Rita
• Put out registrations at the library and branches. -Heidi
• Network with other writers groups (this can be via email) to let them know about the conference. -Rita
5. Set up Conference -Heidi & Rita
• Obtain Church -Heidi
• Call Iris Epley about breakfast & lunch -Heidi
• Book Tables
• Room assignments - Heidi
• Contributor Board: Judges, Speakers, & donations. (Sheila Rice Foundation)
• Call George to set up rooms. -Heidi
6. Registrations & Fees
• Who’s paid/how/when/lunch option/workshop folders -Heidi
Most of all keep us informed of your progress. If you need help do not be afraid to ask for it! Have fun! If you would like to help with any of the above tasks, please contact Rita (ritasdragontoo@aol.com).
If you are participating in Nano this year go to nanowrimo.org and sign up for USA:: Ohio:: Zanesville. Rita is the ML for the region. Input on days and times for write-ins will be appreciated. The swag has finally arrived. I have some stickers for you, so come to at least one of the meetings.
Everyone read, except Rita. We discussed Cindy's book and for which level it would best be suited.
Coming Up:
October 25-Write-in at the Crossroads Library in Cambridge with the Southeast Ohio Novel Writing Group at noon. October 27-Open Mic at Weaselboy Brewing Company in the gallery. 7 PM-?
October 31- Nanowrimo kick-off party -11 PM – ? Steak 'n Shake
November 1- Write-in 11AM at Sojourner’s Baked Subs.
November 2- Reading at Autumn Healthcare 1:30 PM- 2PM.
December 10- Holiday Book Fair 11 AM- 6 PM
Next Meeting: November 1, 2011
Next meetings prompt: Secrets
Submissions:
Musings V, to be published in time for Art Walk, 2012. Theme: Food, and more specifically:
Culture and Heritage of Country Culinary Delicacies and Delights.
“The Discovery” 2011 Y-City Writers Conference Contest Theme.
During the business portion of the meeting we discussed tasks for next year's conference and took volunteers for tasks.
1. Donations-
• Soliciting authors & companies by email. -Kim
• Emailing authors & Beth when you’ve receive their donation. Kim & Beth
• Soliciting local business. -Cindy
• Thank you notes. Beth
2. Speakers -Rita
• Asking writers, agents and publishers to speak.
• Creating the schedule.
• Creating the flier/registration.
• Liaison with speakers via email/at conference: Getting their lunch orders, and finding out about their guests/ speaking time preferences, etc.
3. “The Discovery” Writing Contest –Traci
• Get judges.
• Receive emailed entries.
• Send judges all entries without identifying information.
• Check with judges regularly to see how judging is going.
• Kids entries Sheila Rice Foundation
4. Advertising -Heidi
• Set up interviews about the conference and contest (must set up with Whiz 4-6 months in advance. You may need to check w/person in charge of the contest & conference speakers for what days they are available. -Heidi
• Send out press releases to all local papers. (Times Recorder, Jeffersonian, Eagle News, etc.)
• Make Poster and hang them around town. -Beth, Braden
• Mail fliers/registrations to all previous conference attendees. -Rita
• Put out registrations at the library and branches. -Heidi
• Network with other writers groups (this can be via email) to let them know about the conference. -Rita
5. Set up Conference -Heidi & Rita
• Obtain Church -Heidi
• Call Iris Epley about breakfast & lunch -Heidi
• Book Tables
• Room assignments - Heidi
• Contributor Board: Judges, Speakers, & donations. (Sheila Rice Foundation)
• Call George to set up rooms. -Heidi
6. Registrations & Fees
• Who’s paid/how/when/lunch option/workshop folders -Heidi
Most of all keep us informed of your progress. If you need help do not be afraid to ask for it! Have fun! If you would like to help with any of the above tasks, please contact Rita (ritasdragontoo@aol.com).
If you are participating in Nano this year go to nanowrimo.org and sign up for USA:: Ohio:: Zanesville. Rita is the ML for the region. Input on days and times for write-ins will be appreciated. The swag has finally arrived. I have some stickers for you, so come to at least one of the meetings.
Everyone read, except Rita. We discussed Cindy's book and for which level it would best be suited.
Coming Up:
October 25-Write-in at the Crossroads Library in Cambridge with the Southeast Ohio Novel Writing Group at noon. October 27-Open Mic at Weaselboy Brewing Company in the gallery. 7 PM-?
October 31- Nanowrimo kick-off party -11 PM – ? Steak 'n Shake
November 1- Write-in 11AM at Sojourner’s Baked Subs.
November 2- Reading at Autumn Healthcare 1:30 PM- 2PM.
December 10- Holiday Book Fair 11 AM- 6 PM
Next Meeting: November 1, 2011
Next meetings prompt: Secrets
Submissions:
Musings V, to be published in time for Art Walk, 2012. Theme: Food, and more specifically:
Culture and Heritage of Country Culinary Delicacies and Delights.
“The Discovery” 2011 Y-City Writers Conference Contest Theme.
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